Setup Multi-User Network For QuickBooks Desktop

 How To Use QuickBooks Desktop On Two Computers (QuickBooks Multi-User Setup)

Many individuals want to install and make use of QuickBooks on two computers. You are glad to learn that it is possible. In this specific article, I will be describing just how to use QuickBooks Desktop on two computers or multiple computers.

Simple tips to put up and install a multi-user network or QuickBooks Desktop on two computers

Step 1: Setting up QuickBooks Desktop

Step 2: Set or Change Folder Permission

Step three: Install Database Server Manager (Verify a preexisting setup)

Step 4: Set admin rights

Step 5: Usage Of Database Server Manager

Step 6: Turn on hosting

Just how do I Install QuickBooks on an additional Computer

It is possible to synchronize QuickBooks on two or more computer by using multi-user mode features. Applying this feature more than one person can perhaps work about the same company file at precisely the same time. If you want to learn about Setup Multi-User Network For QuickBooks Desktop then call our experts.

It saves you time and makes your online business more productive. This particular aspect is effective when you've got a large number of employees and every employee requires random usage of QuickBooks.

There are three versions of QuickBooks Desktop which enable the different wide range of users to function on the same file as well. You are able to choose included in this as per your need.

QuickBooks Desktop Premier 5 Users QuickBooks Desktop Pro 3 Users QuickBooks Desktop Enterprise 30 Users

A very important factor to make sure is that to create a multi-user network in QuickBooks you really need to have a separate licensed copy of QuickBooks installed in most the systems in which you desire to run QuickBooks simultaneously.

Related Post: https://willjamess.weebly.com/blog/setup-multi-user-network-for-quickbooks-desktop

Read Also: just how to Move QuickBooks to a brand new Computer?

Just how to put up and install a multi-user network or QuickBooks Desktop on two computers

If you'd like to share your QuickBooks Desktop for window data along with your multiple team members. You'll want to set up a multi-user network so that you can easily access company files from other systems too.

This put up requires some changes in your QuickBooks Desktop, Windows, and server.

Step one: Setting up QuickBooks Desktop

On a multi-user network, one system hosts your business files. This is your server system. All the other systems connected to your network that does not host your organization files are known as workstations.

First, download and install QuickBooks Desktop on your server system.

Click Custom and Network Install for the install type.

Then click on I’II be using QuickBooks Desktop about this computer option, And I’ll be storing…if there is the required full version of QuickBooks Desktop in your server system.  Either you simply want your server system to host your files, then click on I Will Not Be Using QuickBooks Desktop with this Computer…

After that follow the on-screen instructions to finish the installation.

We suggest you keep your QuickBooks Company files on your own server system’s local hard drive. It'll be simple for you to share them within the network.

Related Post: https://kevindelton858.wixsite.com/website/post/setup-multi-user-network-for-quickbooks-desktop

Map network Drive-in window

However, if you want to place your files on a mapped network drive, then follow these steps:

While mapping in network drive in Windows, you could get entrance to a folder that is kept in another drive, server, or computer over a network. It is possible to easily access files from the shared storage through Mapping.

Mapping network drive for (Windows 8/10 and Windows 7)

For Windows 8/10:

First, search This PC in a window search bar. After selecting This PC.

When you look at the Computer tab option, select Map a network drive.

Then select any unused drive and choose Browser.

Then persist to the network location where your QuickBooks Company file is stored. 

Map the drive for Window 10

Note: if you should be not able to map a network drive utilising the UNC, then try making use of the IP address associated with server.

In the last click OK then finish it.

After finishing reopen the QuickBooks company file through the new mapped drive.

For Windows 7:

Select Computer, within the Start Menu.

Then select the Tools menu then click on Map network drive. In the event that you don’t get the Tools menu, then press the Alt key to show the menu bar.

After that select any unused drive letter then select Browse.

Then visit your network location where your QuickBooks company file is saved.

Note: As we already told you in the event that you will face any issue in mapping the network drive utilising the UNC, then check it out using the IP address of this server. 

From then on select OK to complete. Your new drive will seem in the last window as a Network Drive.

Then through a new mapped drive reopen your QuickBooks company file.

Well, you've got done, as you mapped your network drive and today it is possible for one to access your QuickBooks company file from every other drive or system.

Step 2: Set or Change Folder Permission

Proceed with the steps to setup folder permissions on the server computer. Make sure the folder holding your company files has permission to be in your network.

Each and every form of the QuickBooks components require to be updated for QuickBooks to your workplace as multi-user. The multi-user feature of QuickBooks can resolve the time-consuming issue. To simply help determine and solve these errors, you ought to download and run the QuickBooks File Doctor, which probes in the event your system is properly set up for multi-user mode or perhaps not.

Some important point to see before performing any action:

Be ensured for each and everything before proceeding for further steps

Make sure the installation directory have the best permission

Of course you are running Microsoft Windows Home Edition, then your security tab is certainly not obtainable in normal mode inside it, you ought to restart your system in Safe Mode to complete the process. For that

First, Restart the device, and then press F8 to open Advanced Boot Window.

Then select Safe Mode from the Advanced Boot window, and press Enter.

The QBDataServiceUserXX depends on your type of QuickBooks Desktop. To investigate and resolve the error, Download and run the QuickBooks File Doctor, Example: QuickBooks Desktop 2018: QBDataServiceUser28, QuickBooks Desktop 2017: QBDataServiceUser27

Workstations which have hosting multi-user access enabled can inadvertently go into Alternate Hosting mode and take ownership of a company file. When this happens, other users will be unable to open the file.

Put up folder and Windows access permission to share company file:

Confirm that authorities and permissions are set correctly

Right-click in the company file folder to select Properties

Click on Advance, on Security tab

And then select QBDataServiceUserXX and then click regarding the Edit option

Make sure all listed below settings are set to Allowed

Traverse Folder/ Execute File

List Folder/Read Data

Read Attributes

Read Extended Attributes

Create files/Write Data

Create Folders/Append Data

Write Attributes

Write extended Attributes

Read Permissions

If any reasons your permissions are not set properly then follow these steps:

Right-click the company file folder and click on Properties.

And then click on Security and select Edit

Then select QBDataServiceUserXX and click on Full Control, then Allow.

Click the Apply option, then OK.

Change Folder Permission

First open File Explorer (Window+E)

Then go right to the parent folder, and select the Properties option.

Note: You require to process these steps for every folder regarding the list but all folders may not apply to each installation as they apply to a particular type of QuickBooks Desktop.

C:\Program Data\Intuit\Entitlement Client\v8

C:\Program Data\Intuit\Entitlement Client\v6.0

C:\Program Data\Intuit\Entitlement Client\v5

C:\Program Data\Intuit\Entitlement Client\v3

C:\Program Data\Intuit\Entitlement Client

C:\Program Data\Intuit\QuickBooks Enterprise Solutions X.0 (X = version) or C:\Program Data\Intuit\QuickBooks 20XX (XX = year)

C:\Program Data\COMMON FILES\INTUIT

C:\Program Data\COMMON FILES\INTUIT\QUICKBOOKS

C:\Users\Public\Public Documents\Intuit\QuickBooks\FAMXX (XX = year)

C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files

In the Security tab, click Everyone.

Set folder permission to create multi-user networking in QuickBooksSet folder permission to setup multi-user networking in QuickBooks

Note: If Everyone choice is not placed in Group or User Name box, select Add and type in Everyone, then choose OK.

Select Full Control, then select Apply and OK.

Select Everyone from the Security tab

Note: If for any reason Everyone is not listed in Group and User Name box, then need to select Add and key in Everyone, then choose Ok.

Click Full Control, and then click on Apply then Ok.

Set Windows access permissions to talk about company files

Make sure QuickBooks has got the right access permission that will help stop future problems while working with your company files throughout the network.

Windows 10, 8 and 7

Windows+E to open up File Explorer

Then Right-click that folder contains your business file.

From then on click on Properties option,> then Sharing > Share Add.

Select the QBDataServiceUserXX that corresponding to your version.

To get into full control over the file set the permission level.

Windows 8.1

First, take control/ownership of this file

Find the folder for taking ownership of and select Share.

Go to Advanced Security > Change > Advanced > Find Now.

Find the user and click OK.

Grant Full Control

Select your folder after which Share option.

Go to Advanced Security option> Add > Select a principal.

Click Advanced option> then Find Now.

Find the user and click OK

Choose Full Control and OK.

Windows Server 2012

Before proceeding further steps, be sure that File and Storage Services are installed.

Press Ctrl+R to open Run Command

Then type ServerManager and then click OK.

Click File and Storage Services > after which Shares.

On the Task drop-down, choose New Share. A listing of File Share Profile shows. You can learn about what's the difference in different profiles by clicking and reading their descriptions.

Click SMB Share ? Quick. 

Note: SMB Share ? Quick could be the default profile. This selection can differ.

In share location selection, choose Type a custom path > Browse to find the folder you intend to share.

Select the folder > then Next. 

To learn more proceed through Setting up a folder and windows access permission.

Step three: Install Database Server Manager (Verify a current setup)

Use QuickBooks Desktop Manager to verify an existing setup. To scan the organization file within the system where in fact the file is based.

Ensure that the database server manager is installed in your system. This helps one to share your business files along with other systems within the network. 

Step four: Set admin rights

While you are planning to sign in using the user account make sure that the account has Windows admin rights while the Database Server Manager has admin rights.

Step 5: Usage Of Database Server Manager

After installing use Database Server Manager to scan the folder that holds your business files.

After finishing you'll see this file into the “QuickBooks company files found”. Now, you can access the organization files within these folders through other systems via a network.

Step 6: Turn on hosting

Great! Everything is initiated away from QuickBooks, so now you only have to turn on Multi-user Access on the server. Make sure that your server system should always be only in which this particular aspect is fired up.

Then head to QuickBooks Desktop, gan then into File menu and flutter over Utilities.

Click Host Multi-User Access. Then click Yes to ensure.

Hosting to multi-user networking in QuickBooksHosting to multi-user networking in QuickBooks

You will easily host your company files using your network. 

Read this article to know more about hosting features in QuickBooks and troubleshoot hosting errors.

When you would you like to access the multi-user network, everything you need to do sign up as a person with admin rights in the server system and workstations.

How can I Install QuickBooks on an extra Computer

Follow these to set up and use QuickBooks Desktop on your own second computer.

Open your next computer and install QuickBooks Desktop software.

Once you installed QuickBooks, go back to your older/first computer and create a backup copy of your company file.

If they're connected, copy the backup file to your brand-new one via flash drive or other external device or network.

After that, restore most of the backup data on the new PC.

Hopefully, after looking over this article, you are able to make use of Quickbooks Desktop on multiple computers. That’s all in this specific article. If you want to hire QuickBooks ProAdvisor, you can do so by dialing our toll-free number.